Extract Comments to New Document

If a document contains many comments (inserted via Review tab > New Comment), you may wish to get an overview of all the comments in one place. Here you will find both a macro and a free Word add-in that lets you extract all the comments to a new document.

Instead of installing the macro available on this page you may be interested in the ready-to-use add-in, DocTools ExtractData. Below, you can read about both the add-in and the macro.

Word add-in ready for use

DocTools ExtractData - a free add-in for Word

Word Add-In from DocTools

DocTools ExtractData is a Word add-in I provide for free. It lets you extract acronyms, bookmarks, tracked changes and comments.

The add-in works with Microsoft Word 2007 and newer versions on PC/Windows.

The add-in lets you easily extract the following types of data from the active document to a new document:

  • acronyms
  • bookmarks
  • tracked changes
  • comments

The extracted data, incl. additional metadata, will be listed in a table for easy overview.

DocTools ExtractData adds a set of tools to a custom tab, DocTools, in the Ribbon. The tools can be accessed from the group Extract Data in the DocTools tab. The DocTools tab may also contain tools from other add-ins provided by DocTools.

The result of extracting acronyms, tracked changes and comments are slightly improved versions of the results you get by using the free macros available on this website. The functionality for extracting bookmarks is available in the add-in only.

How to get the DocTools ExtractData add-in for free

Click the button below to learn more about DocTools ExtractData. You can download the add-in for free.

Macro solution

Read below if you want to use the macro instead of the add-in.

About the comments document that is created

The document with the extracted comments will include a header with the following information:

  • Full name of the document from which the comments were extracted
  • Name of the document creator
  • Creation date

The comments and metadata will be filled into a 5-column table. For each comment, the table will show:

  • Page number
  • The text that was commented (i.e. the scope)
  • The comment itself
  • Name of the author who inserted the comment
  • stop
    Date when the comment was added, date format dd-MMM-yyyy

See the illustration below.

Example of comments extracted to a new document

Note that you may need to change the table layout. Among other factors, the result will depend on your default table settings.

How to get the macro

Click the link below to open a window with the macro code;

Related information

See About VBA Macros and Code Snippets and How to Install a Macro for misc. information that may help you in your work with macros and for information about how to install macros.

For a macro that can extract tracked changes from the active document, see Extract Tracked Changes to New Document

For a macro that can extract ACRONYMS from the active document, see Extract ACRONYMS to New Document.