Free Word add-in that lets you extract
DocTools ExtractData - a free add-in for Word
DocTools ExtractData is an add-in for Microsoft Word that is provided free of charge.
The add-in works with Microsoft Word 2007, 2010, 2013, 2016 on PC.
The add-in lets you easily extract the following types of data from the active document to a new document:
The extracted data, incl. additional metadata, will be listed in a table for easy overview.
DocTools ExtractData adds a set of tools to a custom tab, DocTools, in the Ribbon. The tools can be accessed from the group Extract Data in the DocTools tab. The DocTools tab may also contain tools from other add-ins provided by DocTools.
The result of extracting acronyms, tracked changes and comments are slightly improved versions of the results you get by using the free macros available on this website. The functionality for extracting bookmarks is available in the add-in only.
How to get the DocTools ExtractData add-in for free
Click the link below to learn more about DocTools ExtractData. You can download the add-in for free.
Add-in for generating list of acronyms and abbreviations, incl. definitions
The functionality for extracting acronyms included in the DocTools ExtractData add-in finds and extracts acronyms consisting of 3 or more letters. It does not extract any definitions. If you are working with large documents with many abbreviations and acronyms you should have a look at the Acronyms Master add-in. I was actually working on an advanced add-in for extracting acronyms including their definitions when I found Acronyms Master developed by Alexander Becker. After having tested Acronyms Master I decided to refer to that add-in instead - it is easy to use, affordable and includes all the functionality you need.
Read below if you want to use the macro instead of one of the add-ins:
The document with the extracted tracked changed will include a header with the following information:
Full name of the document from which the changes were extracted
Name of the document creator
The tracked changed and metadata will be filled into a 6-column table. For each tracked change, the table will show:
The type of change
The text that was inserted or deleted
Name of the author who made the change
The date the change was made
See the illustrations below.
Figure 1. Example of a document with changes made by different authors. In this example, the insertions and deletions are shown with underline/strikethrough. However, when running the macro, it does not matter how or whether tracked changes are shown.
Figure 2. The tracked changes from the example in Figure 1 have been extracted to a new document. If a footnote or endnote reference has been inserted or deleted, the text "[footnote reference]" or "[endnote reference]" will be shown where such reference was found. In order to make it easy to distinguish between deletions and insertions, inserted text will be applied black font color whereas deleted text will be applied red font color.
Note that you may need to change the table layout. Among other factors, the result will depend on your default table settings.
You can create a PDF file that contains the tracked changes. The layout and contents of the PDF file will correspond to the version you can print on paper by selecting "List of Markup" in the "Print What" field in the Print dialog box. In order to print to PDF instead of paper, you need to select the installed PDF printer (e.g. "Adobe PDF") in the Print dialog box.
Note that the exact look of the printed tracked changes depends on your currently selected settings in Tools > Options > Track Changes tab.
See general information about VBA macros and code snippets, incl. information about how to install macros.
For a macro that can extract all comments from the active document, see "Extract comments to new document".
You may also be interested in MVP Shauna Kelly's article "How does Track Changes in Microsoft Word work?".