Macro and add-in ready for use...
Macro – Extract Comments to New Document
If a document contains many comments (inserted via Review tab > New Comment), you may wish to get an overview of all the comments in one place. Here you will find both a macro and a free Word add-in that lets you extract all the comments to a new document.
Revised October 2013
The macro now includes an extra column showing comment dates.
You are welcome to use the macros and Word tips provided on this website.
The contents is copyright. You may not reproduce any of contents (with or without modification or credits) elsewhere on the web, or on CD. Please link to the contents on this website instead.
Please note that all free Word tips, macros, add-ins and demos are provided "as is" and without obligation.
Instead of installing the macro available on this page you may be interested in the ready-to-use add-in, DocTools ExtractData.
Go to info about DocTools ExtractData – free add-in
Go to macro solution
DocTools ExtractData - a free add-in for Word
DocTools ExtractData is an add-in for Microsoft Word that is provided free of charge.
The add-in works with Microsoft Word 2007, 2010, 2013, 2016 on PC.
The add-in lets you easily extract the following types of data from the active document to a new document:
The extracted data, incl. additional metadata, will be listed in a table for easy overview.
DocTools ExtractData adds a set of tools to a custom tab, DocTools, in the Ribbon. The tools can be accessed from the group Extract Data in the DocTools tab.
The DocTools tab may also contain tools from other add-ins provided by DocTools.
The result of extracting acronyms, tracked changes and comments are slightly improved versions of the results you get by using the free macros available on this website.
The functionality for extracting bookmarks is available in the add-in only.
How to get the DocTools ExtractData add-in for free
Click the link below to learn more about DocTools ExtractData. You can download the add-in for free.
Go to the DocTools ExtractData add-in on wordaddins.com
Add-in for generating list of acronyms and abbreviations, incl. definitions
The functionality for extracting acronyms included in the DocTools ExtractData add-in finds and extracts acronyms consisting of 3 or more letters. It does not extract any definitions. If you are working with large documents
with many abbreviations and acronyms you should have a look at the Acronyms Master add-in. I was actually working on an advanced add-in for extracting
acronyms including their definitions when I found Acronyms Master developed by Alexander Becker. After having tested
Acronyms Master I decided to refer to that add-in instead - it is easy to use, affordable and includes all the functionality you need.
You can try out Acronyms Master for free.
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Read below if you want to use the macro instead of the add-in:
About the comments document that is created
The document with the extracted comments will include a header with the following information:
Full name of the document from which the comments were extracted
Name of the document creator
The comments and metadata will be filled into a 5-column table. For each comment, the table will show:
The text that was commented (i.e. the scope)
The comment itself
Name of the author who inserted the comment
Date when the comment was added, date format dd-MMM-yyyy
See the illustration below.
Note that you may need to change the table layout. Among other factors, the result will depend on your default table settings.
See general information about VBA macros and code snippets, incl. information about how to install macros.
For a macro that can extract tracked changes from the active document, see "Extract tracked changes to new document".
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